Staff
Chuck Smith
Director of Finance
Administration and Facilities
(520) 458-8278 x2128
csmith11@arizona.edu
- PCard Liaison for CAST
- Fiscal Officer for all Arizona's CAST accounts
- Monitors and reconciles all account balances on a monthly basis
- Develops and monitors the yearly budget for CAST
- Responsible for Fiscal Year closing and any carry forward dollars
- Provides monthly budget details to the budget managers
- Approves all purchasing and payment request documents
- Approves all new hire paperwork
- Oversees relations with AFP Inc., and canyon neighbors in the usage of the Arizona Folklore Preserve
- Point person for security services provided on the CAST campus
- Provides management oversight for the IT department
- Approves all external awards and scholarships
- Oversees the financial aspect of grants to include approving the necessary effort reports
- Responsible for all CAST contracts with outside vendors
- Manages all CAST leases and corresponding payments
Delia Rubio
Accounts Payable Analyst
(520) 458-8278 x2127
deliaraz@arizona.edu
Financial
- Accounts Payable
- Accounts Receivable
- Manages FedEx account
- Reconciles and submits PCard transactions
Requisitions/Purchase Orders
- Process requisitions and work orders
Travel
- Preparation of travel paperwork
- Process travel reimbursements
Inventory Updates
- Maintain Capital Inventory
Procurement and Contracts
- Contracts, agreements, and procurement
Building Keys
- Issue, track, and maintain CAST campus keys
Office Webmaster
- Maintain Business Office website
Other
- Create custom forms
- Basic UAccess financials and analytics support for faculty and staff
Sherry Lumpkin
Administrative Associate
(520) 458-8278 x2142
slumpkin@arizona.edu
Fleet management
- Manage fleet vehicles for all CAST locations
- Maintain master mileage, fleet maintenance databases, and files
- Track new driver requirements to assure employees are in compliance prior to driving on behalf of the university
- Arrange services and repairs for Sierra Vista location and oversee all other locations
- Manage vehicle reservation system
- Reconcile and process payment for Voyager cards
- Report data to UArizona’s Garage
- Process incident reports for vehicle damage and submit to Risk Management for insurance claims.
- Reconcile fleet mileage and expenses
- Process monthly and annual fleet reports
- Maintain pertinent documents to assist drivers
- Work with vendors to obtain the most cost-efficient services
- Create and update fleet forms and vehicle use policies and procedures
Financial
- Review and reconcile PCards
- Receive and log check/cash payment
Room Use
- Manage room use for outside organizations and staff/faculty from Main Campus
- Check availability & schedule room(s)
- Provide information and requirements to requestor
- Work with Media Tech, Maintenance, and Security departments to assure the requestor’s needs are met
- Work with Real Estate department on Main Campus to ensure request documentation meets the required criteria and to obtain approval
- Update forms