Staff

Director of Finance
Administration and Facilities
(520) 458-8278 x2128
csmith11@email.arizona.edu

• PCard Liaison for CAST
• Fiscal Officer for all Arizona's CAST accounts
• Monitors and reconciles all account balances on a monthly basis
• Develops and monitors the yearly budget for CAST
• Responsible for Fiscal Year closing and any carry forward dollars
• Provides monthly budget details to the budget managers
• Approves all purchasing and payment request documents
• Approves all new hire paperwork
• Serve as the PCI compliance officer for CAST
• Oversee relations with AFP Inc. and canyon neighbors in the usage of the AFP
• Point person for security services provided on the CAST campus
• Provide management oversight for the IT department
• Approves all external awards and scholarships
• Oversee the financial aspect of grants to include approving the necessary effort reports
• Responsible for all CAST contracts with outside vendors
• Manage all CAST leases and corresponding payments

Accounts Payable Analyst
(520) 458-8278 x2127
deliaraz@email.arizona.edu

Financial

• Accounts Payable
• Accounts Receivable
• Reconcile FedEx transactions
• Gather, and submit PCard transactions to FSO

Requisitions/Purchase Orders

• Process requisitions and work orders

Travel

• Preparation of travel paperwork
• Process travel reimbursements

Inventory Updates

• Maintain Capital Inventory

Procurement and Contracts

• Contracts, agreements, and procurement

Building Keys

• Issue, track and maintain CAST campus keys

Office Webmaster

• Maintain Business Office website

Other

• Create custom forms
• Basic UAccess financials and analytics support for faculty and staff

Administrative Associate
(520) 458-8278 x2142
slumpkin@email.arizona.edu

Fleet management

• Manage fleet vehicles for all CAST locations
• Maintain master mileage, fleet maintenance databases, and files
• Track new driver requirements to assure employees are in compliance prior to driving on behalf of the university
• Arrange services and repairs for Sierra Vista location and oversee all other locations
• Manage vehicle reservation system
• Reconcile and process payment for Voyager cards
• Report data to UArizona’s Garage
• Process incident reports for vehicle damage and submit to Risk Management for insurance claims.
• Reconcile fleet mileage and expenses
• Process monthly and annual fleet reports
• Maintain pertinent documents to assist drivers
• Work with vendors to obtain the most cost-efficient services
• Create and update fleet forms and vehicle use policies and procedures

Financial

• Review and reconcile PCards
• Receive and log check/cash payment

Room Use

• Manage room use for outside organizations and staff/faculty from Main Campus
• Check availability & schedule room(s)
• Provide information and requirements to requestor
• Work with Media Tech, Maintenance, and Security departments to assure the requestor’s needs are met
• Work with Real Estate department on Main Campus to ensure request documentation meets the required criteria and to obtain approval
• Update forms