Forms

Blanket Travel Authorization (Current Year)

CAST employees residing in Arizona must have a Blanket Travel Authorization form on file. This form is for meetings and off-site campus visits. Conferences and special events require a unique Travel Authorization Form. 

Please note: The signature icon has been disabled on this form. Save this form on your computer, do not open it in a browser. To save directly on your computer, right-click and select SAVE AS. 

Email completed form to the business office.

PDF icon Blanket Travel Authorization Form


Business Cards & Name Tags

Contact Melody Dugie
mdugie@arizona.edu
520-458-8278 x2190


Employee Reimbursement Request

For reimbursement of approved business expenses, employees must fill out this form and provide a detailed description of items purchased and the business purpose.

Submit the form and ORIGINAL ITEMIZED RECEIPTS to the Business Office in Sierra Vista

College of Applied Science & Technology
1140 Colombo Ave
Sierra Vista AZ - 85635
 

PDF icon Employee Expense Reimbursement


Key Request Form

 

Fill out the building and room number fields for each key required.

Keys are available in the Business Office in Sierra Vista.

PDF icon Key Request Form


Payment Request

A payment request form is required PRIOR to engaging in UA business.
Download form directly to your computer, do not open in a browser.

PDF icon Payment Request Form


PCard Application (Individual)

To request a Purchasing Card in the name of an Employee:

  1. Fill out as many fields as possible in the PCard ApplicationDO NOT SIGN YET.
  2. Save application and email it to: deliaraz@arizona.edu
  3. You will receive an email from Adobe Sign requesting your digital signature.  Click the link provided in the email and sign where indicated. 

Pcard will arrive within 4-6 weeks.

PDF icon Individual PCard Application.pdf


PCard Change Form

  1. Download the PCard Change Form
  2. Enter the PCard user name
  3. Complete ONLY the fields that are changing
  4. Save form and email to deliaraz@arizona.edu

PDF icon PCard Change Form.pdf


PCard Purchase Form

Fill out one form for every PCard purchase.  Each transaction requires a unique PCard form. You may NOT combine receipts.

An original itemized receipt is required for in-person purchases. Digital receipts may be emailed, along with the PCard Purchase Form.

If the purchase involves food, check the FOOD radio button at the top of the form and fill out the PCard Plus section. You will need to provide a copy of the event agenda, brochure, flyer, or email containing event details and a list of attendees.

PDF icon PCard Purchase Form.pdf


PCard Plus Sign In Form

Provide an attendance log-in sheet for all food purchases.

PDF icon PCard Plus Sign In Form


PCard Self Violation Form

This form is required when an unauthorized purchase has been made.

PCard Self Violation Form


Travel Request Form (Out of state travel is restricted due to COVID, contact the Business Office)

This form must be filled out PRIOR to travel.
If a link to the conference/workshop is not available, please attach supporting documentation along with this form.

PDF icon Travel Request Form


Travel Expense Report

This form must be filled out by the traveler, after the trip.   Return this form and original, itemized receipts to the Business Office.

Download PDF


Travel Expense Report Addendum - Mileage Reporting ONLY

The Travel Expense Report only allows for 6 line entries.  If you require more than 6 lines (for mileage reporting only) fill out the top portion of the Travel Expense Report.

PDF icon Mileage Log Sheet


W9

A W9 form is required when setting up a new vendor.  This attachment is for the individual form.  To download the form with instructions, click here.

Download PDF