Forms

Blanket Travel Authorization (Current Year)

CAST employees, residing in Arizona,  must have a Blanket Travel Authorization form on file. Fill out this form and have your supervisor sign. Return form with original signature in to the Business Office. This form is for meetings and off site campus visits.  Conferences and special events require a unique Travel Authorization Form.

PDF icon Blanket Travel Authorization Form


Business Cards & Name Tags

Contact Melody Dugie
mdugie@email.arizona.edu
520-458-8278 x2190


Employee Reimbursement Request

For reimbursement of approved business expenses.  Employee must fill out this form and provide a detailed description of items purchased and the business purpose.
Submit the ORIGINAL SIGNED FORM and ORIGINAL ITEMIZED RECEIPTS, to the Business Office in Sierra Vista

College of Applied Science & Technology
1140 Colombo Ave
Sierra Vista AZ - 85635
 

PDF icon Employee Expense Reimbursement


Key Request Form

This form must be filled out and signed by the person receiving the keys and supervisor. 

Keys are available in the Business Office, in Sierra Vista.

PDF icon Key Request Form


Payment Request

A payment request form is required PRIOR to engaging in business with individuals.  This form is interactive and will direct you to the required forms.   Download form directly to your computer, do not open in a browser.

PDF icon Payment Request Form


PCard Application (Individual)

To request a Purchasing Card in the name of an Employee, SUPERVISOR must fill out this form and return the original signed form in to Delia Rubio, CAST Business Office.

Supervisor:  Fill out the Employee Information and Cardholder Controls/Enhancements Sections.  The Business Office will fill out the Reconciler Workgroup Information.

 

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PCard Change Form

Supervisor must fill out this form when requesting changes to PCard limits or for additional enhancements such as PCard Plus and Travel.

Return original signed form in to Delia Rubio, Business Office.

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PCard Purchase Form

This form must be filled out for every PCard purchase. Return it to Delia Rubio, Business Office, along with all original itemized receipts. DO NOT tape over any wording. DO Staple receipt to the PCard Purchase Form.

If purchase involves food, fill out a PCard Plus Sign In Form (below) AND provide a copy of the event brochure, flyer, agenda or email with event details.

 

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PCard Plus Sign In Form

Provide an attendance log in sheet for all food purchases.

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PCard Self Violation Form

This form is required when an unauthorized purchase has been made.

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Travel Request Form

This form must be filled out PRIOR to any trip. 
If a link to conference/workshop is not provided, please attach supporting documentation along with this form.

PDF icon Travel Request Form


Travel Expense Report

Traveler must fill out this form AFTER the trip.   Original Itemize receipts must accompany this form.  Return receipts and form with original signatures in to the CAST Business Office.

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Travel - Mileage Reimbursement ONLY

Travel expense report for MILEAGE ONLY. This form should be used to claim mileage for more than 6 trips.

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Travel Expense Report Addendum - Mileage Reporting ONLY

The Travel Expense Report only allows for 6 line entries.  If you require more than 6 lines (for mileage reporting only) fill out the top portion of the Travel Expense Report.  In the travel detail portion, enter "SEE ATTACHED"   Sign the TER and turn in to the Business Office.

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W9

A W9 form is required when setting up a new vendor.  This attachement is for the individual form.  To download the form with instructions, click here.

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